Problem:
You are managing the security of a list or library, and you want to
configure the access requests for it. Access requests are sent when a
user who doesn’t have permission to a list or library wants to have
permission. When users who don’t have permission try to get to the
library, if access requests are configured, they are presented with a
dialog that enables them to request access (see Figure 1).
As you can see, the users can
request access by using the Request Access link. That request takes
them to a dialog where they can explain why they think they should have
access (see Figure 2). This information is then sent as an e-mail message to the library owner.
Solution: To
enable or disable access requests, open the document library or list
and get to the manage security page for that library or list . On this page, click the Manage Access
Requests button in the Manage section of the Permission Tools ribbon
(see Figure 3).
Note
The Manage Access Requests
button might not appear if SharePoint is not configured to send
e-mails. If you do not see this button, contact your administrator and
request this feature.
When
you click the Manage Access Requests button, a dialog opens, allowing
you to select whether access requests should be enabled or disabled (see
Figure 4).
In some instances, the
Allow Requests for Access option is not available, and you see the check
box grayed out. To enable this option and to select which e-mail
address should receive the access requests, you need permissions to
manage permissions on the site. If you have those permissions, and you
want to change the e-mail address that will get the requests, open the
Site Actions menu and click the Site Permissions option to get to the
site permissions management page.
If you started from a subsite
and that site is inheriting the permissions from a parent site, click
the Manage Parent button in the ribbon to go to the page for managing
the permissions for the site that isn’t inheriting its permissions.
If the site you are on is not
inheriting permissions, you should see the Manage Access Requests button
in the Manage section of the ribbon (see Figure 5).
Clicking this button opens a
dialog that allows you to disable or enable the access requests for the
site. If it is disabled, the Manage Access Requests dialog in the
document libraries and lists in the site
shows a disabled button. The other option on this page sets the e-mail
for the person (or a group) that access requests will be sent to (see Figure 6).
Note
It is important to note that
the e-mail setting in this dialog affects all document libraries and
lists in the site, as well as access requests to the site itself and any
subsites (and their lists and libraries) that are inheriting
permissions from the site you are configuring.